Phase B of the Digital Shipment Voucher

In December 2025, through this newsletter, we provided a general update on Phase B of digital shipment reporting, as defined by ΑΑΔΕ. At that time, we outlined—at a high level—the design of the related project that businesses are formally required to implement. We explained that organizations need to:

• Understand and document in detail the actual operational steps, to the extent now required by the tax authority.

• Identify the points within their ERP systems that must be customized or adjusted to enable proper recording.

• Connect these points to the appropriate web services of the tax authority.

• Implement monitoring and control procedures for cases where something goes wrong.

• Train system users to correctly follow these processes.

  
  

On our side, we carried out the same exercise in order to provide customers of our SaaS ERP platform for small and medium-sized businesses, E-ON RIX, with a ready-to-use and user-friendly solution. And we succeeded—guided from the outset by two key objectives:

1. First, the final product had to be easy to use and add only minimal extra steps to the management of delivery notes or goods receipts already handled within E-ON RIX.

2. Second, the initial implementation of the new subsystem had to require no effort or configuration on the part of our customers.

   
   

The new supported functionalities include:

• Immediately after issuing a transport document, you can notify myDATA of the “start of transportation” with a simple click.

• If you are the recipient of the document, following the “Recipient Document Retrieval” process in myDATA, the system recognizes that the document relates to transportation and instantly allows you to confirm completion of the movement. Information such as MARK, QR codes, and other data required by the tax authority is exchanged automatically—without any manual input.

• Exceptional cases such as cancellations or rejections are fully supported.

• Wherever additional information is required (for example, packaging units or carriers), the system guides you to enter it with the fewest possible steps.

In recent years, various regulatory requirements—most often centered around myDATA—have created new needs for companies, which in some cases have been addressed through the acquisition of additional, complementary systems.

At E-ON INTEGRATION, we believe the right solution requires a small dose of courage. It is not always wise to hold on to existing systems simply because “changing them is too disruptive and costly,” while continuously adding new components. Ultimately, this approach increases both overall cost and operational complexity—for technical teams as well as end users.

Instead, remaining true to our integrated systems philosophy, we view external regulatory demands as a catalyst that should drive businesses toward modern, unified solutions.

It is a straightforward exercise to calculate how quickly today’s transition cost will be offset (break-even point) and what level of savings can be achieved thereafter.

Through E-ON RIX, we can offer you an “all-in-one” solution that includes:

• All core ERP functionalities.

• Full support for sending all your documents to myDATA.

  • If desired—and soon mandatory—you can also use the built-in Electronic Invoicing service (as a certified provider), as required by the tax authority.

  • This service also includes EFT/POS support, with guidance from our team to help you navigate the wide range of available options.

• Coverage of the Digital Customer Registry, where applicable.

• Full support for Phase B of Digital Transportation, which will apply to all businesses.

• And beyond that, a wide range of specialized modules, including General Ledger, CRM, project accounting, procurement management, and more.

  
  

All of this is provided as a single Software-as-a-Service package, with zero infrastructure or maintenance costs on your side—so you can avoid unpleasant surprises in the future.